ERP systems

What it is

Back-office modules that share one set of master data and post into the same books — inventory, procurement, manufacturing or service jobs, payables and receivables with a general ledger, personnel records, approvals and the reconciliation between all of them.

Why businesses need it

Disconnected departments reconcile by phone and spreadsheet, and the mismatch only surfaces at month end. Integrated modules mean one stock move, one purchase order and one ledger entry refer to the same document, so a variance can be found while it is still small.

What MIWEBX delivers

• Inventory, batch, serial and warehouse location tracking
• Procurement: requisition, purchase order, receipt and matching against the invoice
• Bill of materials, work orders and scheduling for make-to-order or service jobs
• Payables, receivables, journals and a general ledger with closeable periods
• Approval matrices and master data ownership for items, vendors and customers
• Period-end reconciliation between stock, cash and the ledger

Core features

• Documents carried as states: draft, approved, received, posted, reversed
• Approval limits by value, role and cost centre
• One stock valuation method chosen once and applied consistently
• Ledger postings generated from operational documents, never entered twice
• Master data gated by an owner with duplicate control on items and vendors
• Every reversal keeps the original document and the stated reason

Technical capabilities

• Posting layer that writes debit and credit pairs together, with the balance enforced in the database
• Stock ledger per location and per lot, reconciled against counted quantities
• Accounting periods closed immutably, with reopening behind an approval
• Document numbering and cross-references navigable in both directions
• Scheduled runs for costing, requirement calculation and period close
• Reports built to tie back to the ledger so a variance is traceable
• Concurrent postings handled with locking and retry rather than lost writes

How we build it

• Map each document's journey across departments before designing a module.
• Fix the master data: items, vendors, customers, accounts, cost centres.
• Build the posting layer and the ledger before the screens.
• Deliver one end-to-end flow first — order, receipt, invoice, payment.
• Add approvals, period close and the reconciliation reports.
• Cut over with opening balances and a tie-out against the current books.

Technology stack

• React
• TypeScript
• Node.js
• PostgreSQL
• Prisma
• Redis
• Docker
• REST APIs

What you receive

• Configured modules carrying the document flows your team mapped
• Master data loaded with duplicate and gap reports attached
• Opening balances imported and reconciled against the existing books
• Approval matrix and period-close procedure written down
• Reconciliation reports tying stock, payables and the ledger together

Business benefits

• Month end stops being a hunt for the mismatch
• One document instead of three departmental copies
• Purchasing and stock decisions taken on live figures
• The books close on a date rather than when the data arrives